Archived Shipments

PAGE 1: ARCHIVED SHIPMENTS REPORT

1. Filter Panels (Top Section):

Use the filters at the top to focus on specific archived shipments based on various criteria such as shipper names, shipping lines, container numbers, and other important shipment details.

• YEAR, Shipper Name, SS LINE, TRUCKER, M. Vessel, MBL, P. REP (Pricing Representative):

  • These filters help refine data by attributes such as the year of shipment, shipper names, shipping line (SS LINE), trucker, vessel name, and pricing representative. This allows you to narrow down shipments based on specific carriers, shippers, or other criteria.

• WEEK, Cnee Name, POL (Port of Loading), POD (Port of Discharge), DELIVERY, CNT# (Container Number), C. REP (Carrier Representative):

  • Use these additional filters to focus on shipments related to particular consignees, ports, or delivery statuses.

  • For example, you can filter by WEEK to focus on shipments that were completed during a specific period or by POL to see shipments originating from a particular port.

How to Use:

To find archived shipments for a particular consignee, simply use the Cnee Name filter. If you’re looking to track completed shipments from a specific week, use the WEEK filter to narrow down the time period.

2. Main Data Tables (Middle Section):

The tables present detailed information about archived shipments, including the total TEU volume, consignees involved, and the roles of representatives in the shipment process.

Consignee Name (NY, NJ, Export):

• These columns list consignees from NY, NJ, and Export regions along with their corresponding TEU (Twenty-foot Equivalent Unit) volumes.

• TEU provides a measure of the container volume handled for each consignee, allowing you to track the amount of cargo handled for each customer.

Operations Rep. and Sales Rep.:

• These sections provide details about which operations representatives and sales representatives managed the archived shipments, along with the number of containers handled by each.

Fin Doc Rep. and Ops Doc Rep.:

• These columns show the number of files completed by each financial documentation representative and operations documentation representative during the archiving process.

How to Use:

• Consignee Tracking: Use the TEU data to see how much cargo was handled for each consignee.

• Representative Details: The tables under Operations Rep. and Sales Rep. provide insight into who managed the containers, helping you understand who was responsible for the shipments once archived.

3. Key Use Cases:

a. Review Completed Shipments:

• Since all shipments in this report are archived, you can review historical data for shipments that have been fully processed. This is useful for evaluating performance after all operations and documentation are completed.

b. Analyze TEU Volumes by Consignee:

• The TEU totals give you insight into how much cargo each consignee has contributed. This is valuable for analyzing client demand and understanding which customers rely on your services the most.

c. Documentation Completion:

• The Fin Doc Rep. and Ops Doc Rep. sections help track the number of files each representative has completed, ensuring that all necessary documents are processed after shipment completion.

4. Efficient Use of the Report:

• Leverage the Filters: Use filters like POL or POD to narrow down shipments by origin or destination ports. This is especially useful if you need to focus on shipments from a specific region or port.

• Analyze Historical Shipments: This report offers a valuable historical overview of archived shipments. Use it to review past data, identify trends in completed shipments, and assess overall performance across different consignees and regions.

• Verify Documentation Completion: The documentation sections help you ensure that all required financial and operational documents have been finalized for archived shipments.

5. Key Data Points to Watch:

• TEU: Monitoring TEU volume provides insight into the total container volume handled by each consignee, helping you understand client activity and demand.

• Representative Details: The sections on Operations Rep. and Sales Rep. give an overview of the representatives involved in managing and completing the shipments.

• File Numbers and Documentation: Use the Fin Doc Rep. and Ops Doc Rep. sections to verify that all required documentation for archived shipments has been completed correctly.

PAGE 2: ARCHIVED SHIPMENTS LINE GRAPH

1. Filter Panels (Top Section):

The filters allow you to focus on specific aspects of archived shipments by narrowing down the data according to key criteria.

• YEAR, Shipper Name, SS LINE, TRUCKER, M. Vessel, MBL, P. REP (Pricing Representative):

  • These filters allow stakeholders to focus on shipments from particular years, specific shippers, shipping lines, truckers, or vessels. This can be particularly useful when tracking trends for a specific carrier or client.

• WEEK, Cnee Name, POL (Port of Loading), POD (Port of Discharge), DELIVERY, CNT# (Container Number), C. REP (Carrier Representative):

  • These additional filters allow you to further refine the data by narrowing it down based on the week of shipment, consignee names, ports of loading/discharge, or container numbers.

  • This is helpful when analyzing shipments that were completed during a specific week or tracking shipments based on delivery locations.

How to Use:

To see how shipment volumes change for a specific client, use the Cnee Name filter. Similarly, to analyze trends for a specific port, select the POL or POD filters. You can also isolate trends for specific weeks using the WEEK filter to track particular periods of shipment activity.

2. TEU by WEEK Chart (Bottom Section):

This chart visualizes the total number of TEUs (Twenty-foot Equivalent Units) handled each week, showing the flow of shipments over time. The peaks and dips help stakeholders quickly identify periods of high and low shipment volumes.

• TEU (Vertical Axis): Represents the number of TEUs processed each week, which reflects the volume of cargo handled.

• WEEK (Horizontal Axis): The week of the year when the shipments were completed and archived.

• Red Points: Indicate the actual shipment volumes for each week, with the corresponding number of TEUs displayed at the top of each point.

• Dotted Line: Connects the weekly data points to show the overall trend in shipment volumes over time.

How to Use:

• The chart gives a quick visual representation of how shipment volumes fluctuate week by week. It’s especially useful for identifying trends such as:

3. Key Use Cases:

a. Trend Analysis by Week:

• Use this chart to monitor weekly shipment volumes and identify significant trends, such as seasonal peaks or drops in activity. For example, the increase in TEUs during week 28 suggests a high demand period that stakeholders might want to prepare for in future years.

b. Evaluate Performance Based on Filters:

• Combine the WEEK filter with other criteria like Shipper Name or POL to evaluate specific segments of your logistics operations. This allows you to track performance for certain clients, carriers, or ports over time and respond to trends more proactively.

c. Seasonal Demand Analysis:

• This chart is ideal for identifying seasonal patterns. For example, the higher shipment volumes between weeks 10 to 15 could point to seasonal demand spikes that logistics teams need to anticipate and plan for.

4. Efficient Use of the Report:

• Visualize Shipment Fluctuations: The chart provides an at-a-glance overview of shipment trends, allowing stakeholders to easily identify which weeks saw the highest and lowest activity.

• Identify Trends with Filters: Apply filters like POD or Cnee Name to isolate specific segments of the shipment data. For example, track how a particular consignee's shipment volumes vary week by week.

• Forecast Future Workloads: Use historical data from this chart to forecast upcoming shipment volumes based on patterns observed in previous weeks. This can help logistics teams better prepare for busy periods.